{"id":41708,"date":"2016-10-04T15:25:35","date_gmt":"2016-10-04T13:25:35","guid":{"rendered":"https:\/\/www2.polyas.de\/ct_content_page_2\/faq-2"},"modified":"2024-04-29T19:22:28","modified_gmt":"2024-04-29T17:22:28","slug":"faq-2","status":"publish","type":"page","link":"https:\/\/www.polyas.com\/cooperatives\/board-elections\/faq","title":{"rendered":"FAQ: Board of Directors Elections in Cooperatives"},"content":{"rendered":"<div  class='flex_column av-2h0g7x4-de4ae1467e542757120a2c90fb2718d7 av_two_third  avia-builder-el-0  el_before_av_one_third  avia-builder-el-first  first flex_column_div  '     ><p>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-1aizrzs-b8396742be4d58a3fe1c7145165aa0ec\">\n.avia-image-container.av-1aizrzs-b8396742be4d58a3fe1c7145165aa0ec img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-1aizrzs-b8396742be4d58a3fe1c7145165aa0ec .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-1aizrzs-b8396742be4d58a3fe1c7145165aa0ec av-styling- avia-align-center  avia-builder-el-1  el_before_av_textblock  avia-builder-el-first '   itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" fetchpriority=\"high\" class='wp-image- avia-img-lazy-loading-not- avia_image ' src=\"https:\/\/www.polyas.de\/wp-content\/uploads\/2016\/09\/Board_Election_Cooperative.jpg\" alt='' title=''   itemprop=\"thumbnailUrl\"  \/><\/div><\/div><\/div><br \/>\n<section  class='av_textblock_section av-ltsofnzg-e00b2b2a0be9be2e3c09c71bd36eb6b0 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h1>FAQ: Board of Directors Elections in Cooperatives<\/h1>\n<p>As the managing executive team, the board of directors is&nbsp;the most important part of&nbsp;every cooperative. The board of directors election is therefore&nbsp;of great importance. Here we&nbsp;give you answers to the most frequently asked questions about these elections.<\/p>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-ltymfqmc-a7e66dfd12d3c3a0f73a2f3629a0358f '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>General questions about cooperatives&#8217; board of directors <\/h2>\n<p><strong>1) What legal position does the cooperative\u2019s board of directors have?<\/strong><strong>&nbsp;<\/strong><br \/>\nEvery cooperative needs a board of directors&nbsp;which acts as the managing executive. The board of directors represents the cooperative in and out of court.&nbsp;<\/p>\n<p><strong>2) Do cooperatives need to be incorporated?<\/strong><strong>&nbsp;<\/strong><br \/>\nThey don&#8217;t have to be, but the majority are incorporated. The procedure and requirements for incorporation vary across federal, state or provincial levels. All details should be clarified with your local business entity registration office.&nbsp;<\/p>\n<p><strong>3) How many directors sit on the board?<\/strong><strong>&nbsp;<\/strong><br \/>\nBoards of directors in cooperatives are&nbsp;mostly comprised of at least three members. A&nbsp;board of directors typically&nbsp;has&nbsp;more than one member so that the directors can consult and monitor&nbsp;each other more effectively.&nbsp;Directors are typically part of the cooperative\u2019s membership but&nbsp;non-member directors can also offer their independent advice to the board.&nbsp;<\/p>\n<p><strong>4) What&nbsp;is the election process for directors on the board?<\/strong><br \/>\nThe <a href=\"\/cooperatives\/board-elections\/election-process\">election process<\/a>&nbsp;depends on the voting procedures used in the cooperative. If members&nbsp;are&nbsp;allowed to vote online or by post, the election period usually starts before the Annual General Meeting (AGM) and ends with the AGM so that the results can be made public at the meeting. Another possibility is that members are&nbsp;only able to vote at the AGM in person, which typically applies for smaller cooperatives. The details about the election process are constituted in the cooperative&#8217;s bylaws.<\/p>\n<p>Some larger cooperatives have delegate systems in place. Members vote for their representative at regional meetings. These delegates are&nbsp;then allowed to vote for the board of directors on behalf of members. The details about the election process are constituted in the <a href=\"\/cooperatives\/board-elections\/bylaws\">bylaws <\/a>of the cooperative.&nbsp;<\/p>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-ltymg7xp-b78053bb5458bc6df78350d079a20a72 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Who can be elected to the board of directors?<\/h2>\n<p><strong>5) Can only members be elected to the board?<\/strong>&nbsp;<br \/>\nA board of directors can be made up of internal members and&nbsp;external directors. The latter&nbsp;option has to be included in the bylaws.&nbsp;Cooperatives tend to include external directors in order&nbsp;to benefit from their previous working&nbsp;experience&nbsp;and independent view on cooperative issues. It can also be the case that only members are able to be elected to the board.&nbsp;<\/p>\n<p><strong>6) Who can nominate candidates and until what deadline?<\/strong><br \/>\nIn general, every member or committee in the cooperative can nominate candidates for the board of directors election. Nominations&nbsp;can be handed in electronically, via post&nbsp;or in person at&nbsp;a&nbsp;cooperatives&#8217; branch or headquarters. The nomination period usually starts several weeks before the election. However, every cooperative&nbsp;has specific rules about their nomination procedure&nbsp;which are set out&nbsp;in the bylaws. For example, if the cooperative has a delegate&nbsp;system in place, nominations may only be made by delegates, not directly by members.<\/p>\n<p><strong>7)&nbsp;How long is the term for the board?<\/strong>&nbsp;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;<br \/>\nThere is no single rule governing how long a director can serve on the board. Some cooperatives elect or re-elect a new board annually, but most&nbsp;have a two&nbsp;or three&nbsp;year term. Some terms can even be as long as five years.<\/p>\n<p><strong>8) What&nbsp;responsibilities&nbsp;do&nbsp;board members have?<\/strong><br \/>\nBoard members are elected to run the cooperative on behalf of its members. They usually appoint or elect an executive committee to manage the cooperative. In addition, the board of directors is responsible for the direction of the cooperative and complying with&nbsp;ethical and legal standards.<\/p>\n<\/div><\/section><br \/>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-ltzjiloq-ca07d89252e665da6549c35602240f27\">\n.av_promobox.av-ltzjiloq-ca07d89252e665da6549c35602240f27{\ncolor:#000000;\nbackground:#e8f8f8;\nborder-color:#ededed;\n}\n<\/style>\n<div  class='av_promobox av-ltzjiloq-ca07d89252e665da6549c35602240f27 avia-button-no'><div class='avia-promocontent'><p>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-46677 size-thumbnail\" src=\"https:\/\/www.polyas.de\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-80x80.png\" alt=\"\" width=\"80\" height=\"80\" srcset=\"https:\/\/www.polyas.com\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-80x80.png 80w, https:\/\/www.polyas.com\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-36x36.png 36w\" sizes=\"auto, (max-width: 80px) 100vw, 80px\" \/><br \/>\n<strong><\/p>\n<p><em><strong>POLYAS-tip:<\/strong><\/em> Download our practical overview of the most frequently asked questions! <a href=\"\/sites\/default\/files\/COM_FAQ_Board_OF_Directors_Cooperatives.pdf\">FAQs&nbsp;about board of directors elections in cooperatives&nbsp;(PDF)<\/a><\/p>\n<p><\/strong><\/p>\n<\/div><\/div><br \/>\n       <section  class='av_textblock_section av-wz0wl4-34aab32a2d0f1ae4906b93362ed1f18e '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Voting rights<\/h2>\n<p><strong>9)&nbsp;<\/strong><strong>Do passive members have&nbsp;voting rights?<\/strong><br \/>\nThe bylaws of the cooperative should define the rights and responsibilities of active and passive members, especially the voting rights. For example, active members can be members who&nbsp;organize the cooperative\u2019s events, whereas passive members simply pay&nbsp;membership fees whilst not becoming involved in organizational matters. There is also the option of corporate members being&nbsp;affiliated with&nbsp;cooperatives. Their duties and rights often differ slightly from regular members.<\/p>\n<p><strong>10) Can Annual General Meetings be held electronically?&nbsp;<\/strong><br \/>\nHolding an online AGM in cooperatives is legally possible. The criteria for an electronic AGM are written in the bylaws of the cooperative.&nbsp;<\/p>\n<p><strong>11)&nbsp;<\/strong><strong>Is online voting possible in cooperatives?&nbsp;<\/strong><br \/>\nTo make online voting possible and legal in your cooperative,&nbsp;electronic voting has to be specified as an option&nbsp;in the bylaws. Electronic voting can mean using&nbsp;<a href=\"\/security\/certified-online-voting-software\">online voting software<\/a>&nbsp;or&nbsp;a&nbsp;<a href=\"\/election-glossary\/voting-machine\">voting machine<\/a>.&nbsp;A resolution or amendment should be sufficient to include online voting. The specifics of&nbsp;online elections, such as&nbsp;the requirements and&nbsp;processes should also be detailed&nbsp;in the bylaws.&nbsp;<\/p>\n<p><strong>12) How can the bylaws be amended?<\/strong><br \/>\nThe bylaws of a cooperative can be amended at the Annual General Meeting or board meetings, depending on whether all&nbsp;members have the&nbsp;right to vote on amendments or just board members. The details of amending bylaws are often outlined in the federal, state or provincial&nbsp;legislation&nbsp;governing&nbsp;cooperatives.&nbsp;<br \/>\n<a href=\"\/cooperatives\/board-elections\/amending-bylaws\">Read more about how to amend your bylaws!<\/a><\/p>\n<\/div><\/section><\/p><\/div> <div  class='flex_column av-1nz9rg8-75c54a224fb808df4d271da46d3d88ea av_one_third  avia-builder-el-6  el_after_av_two_third  avia-builder-el-last  flex_column_div  '     ><p>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-lu9i2vcx-f98b442447e01de64a594721f37db094\">\n#top .hr.hr-invisible.av-lu9i2vcx-f98b442447e01de64a594721f37db094{\nheight:50px;\n}\n<\/style>\n<div  class='hr av-lu9i2vcx-f98b442447e01de64a594721f37db094 hr-invisible  avia-builder-el-7  el_before_av_textblock  avia-builder-el-first '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div><br \/>\n<section  class='av_textblock_section av-ltym5gx4-4b5d2bf9f8cb84828b4c30d830082a87 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock cnt2_sidemenu1'  itemprop=\"text\" ><h3><strong>Topics<\/strong><\/h3>\n<ul>\n<li><a href=\"\/cooperatives\/board-elections\">Board of Directors Elections in Cooperatives<\/a><\/li>\n<li><a href=\"\/cooperatives\/board-elections\/election-process\">Board Election Process in Cooperatives<\/a><\/li>\n<li><a href=\"\/cooperatives\/board-elections\/electoral-system\">Electoral System in Cooperative Board Elections<\/a><\/li>\n<li><a href=\"\/cooperatives\/board-elections\/online\">Cooperative Elections Online<\/a><\/li>\n<li><a href=\"\/cooperatives\/board-elections\/legal-framework\">Legal Framework of Cooperatives<\/a><\/li>\n<li><a href=\"\/cooperatives\/board-elections\/checklist\">Checklist: Board of Directors Elections in Cooperatives<\/a><\/li>\n<li><a href=\"\/cooperatives\/board-elections\/bylaws\">Cooperative Bylaws<\/a><\/li>\n<li><a href=\"\/cooperatives\/board-elections\/amending-bylaws\">Amending Cooperative Bylaws<\/a><\/li>\n<li><a href=\"\/cooperatives\/board-elections\/case-study\">Case Study: Online Voting at the PSD Cooperative Bank<\/a><\/li>\n<\/ul>\n<\/div><\/section><br \/>\n<div  class='hr av-13shxaw-70ecde758ef09bd32c279342ccec690e hr-default  avia-builder-el-9  el_after_av_textblock  el_before_av_textblock '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div><br \/>\n<section  class='av_textblock_section av-lu9idg7z-bf603fd1ba39051b13a329fc88d83331 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock cnt2_sidemenu2'  itemprop=\"text\" ><h3><strong>Further information<\/strong><\/h3>\n<ul>\n<li><a href=\"\/election-administration\">Election Administration<\/a><\/li>\n<li><a href=\"\/increase-voter-turnout\">How to Increase Voter Turnout in your Election<\/a><\/li>\n<li><a href=\"\/election-glossary\">POLYAS Election Glossary<\/a><\/li>\n<\/ul>\n<\/div><\/section><\/p>\n<p><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":75,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"content-type":"","footnotes":""},"categories":[9568],"tags":[],"class_list":["post-41708","page","type-page","status-publish","hentry","category-allgemein-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v25.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>FAQs about Board of Directors Elections in Cooperatives<\/title>\n<meta name=\"description\" content=\"Get the answers to the most frequently asked questions about board of directors elections in cooperatives. 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