{"id":41734,"date":"2016-11-07T14:11:59","date_gmt":"2016-11-07T13:11:59","guid":{"rendered":"https:\/\/www2.polyas.de\/ct_content_page_2\/electoral-roll-3"},"modified":"2024-04-29T19:25:18","modified_gmt":"2024-04-29T17:25:18","slug":"electoral-roll-3-2","status":"publish","type":"page","link":"https:\/\/www.polyas.com\/election-administration\/electoral-roll","title":{"rendered":"Election Administration: Electoral Roll"},"content":{"rendered":"<div  class='flex_column av-2h0g7x4-de4ae1467e542757120a2c90fb2718d7 av_two_third  avia-builder-el-0  el_before_av_one_third  avia-builder-el-first  first flex_column_div  '     ><p>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-1aizrzs-c99ac87e174fa73f8f5f74284ac4f06c\">\n.avia-image-container.av-1aizrzs-c99ac87e174fa73f8f5f74284ac4f06c img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-1aizrzs-c99ac87e174fa73f8f5f74284ac4f06c .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-1aizrzs-c99ac87e174fa73f8f5f74284ac4f06c av-styling- avia-align-center  avia-builder-el-1  el_before_av_textblock  avia-builder-el-first '   itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" fetchpriority=\"high\" class='wp-image- avia-img-lazy-loading-not- avia_image ' src=\"https:\/\/www.polyas.de\/wp-content\/uploads\/2022\/02\/Sichere-Authentifizierung_1_0.jpg\" alt='' title=''   itemprop=\"thumbnailUrl\"  \/><\/div><\/div><\/div><br \/>\n<section  class='av_textblock_section av-ltsofnzg-e00b2b2a0be9be2e3c09c71bd36eb6b0 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h1>Election Administration: Electoral Roll<\/h1>\n<p>An election is only as good as the&nbsp;preparation put in by the election officer, organizer or committee. The central focus&nbsp;of your&nbsp;election is doubtless&nbsp;the voter and their voting behavior. The success of your election therefore depends on&nbsp;communicating effectively with voters&nbsp;and, at&nbsp;its heart,&nbsp;<a href=\"\/features\/electoral-roll\">the electoral roll<\/a>. All relevant contact details of eligible voters and registered members taking part in&nbsp;the election, as well as information about voting rights in various board or committee elections within the institution are contained in the electoral roll. &nbsp;<\/p>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-ltymfqmc-a7e66dfd12d3c3a0f73a2f3629a0358f '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Content of the electoral roll<\/h2>\n<p>Every campaign measure taken in&nbsp;your election will be rendered&nbsp;ineffective if your electoral roll isn&#8217;t up-to-date, leading&nbsp;to unnecessary costs. If you&#8217;re using old addresses or email addresses then your voters will miss out on receiving crucial information about the election. Be sure to check&nbsp;your voters&#8217; or members\u2019 database before the election. Make sure you&nbsp;have all contact details in order to communicate&nbsp;successfully with your&nbsp;voters.&nbsp;<\/p>\n<p><strong>Last name, first name, address, email address?<\/strong><\/p>\n<p>The first step in preparing for your election&nbsp;is to verify&nbsp;the contact details of your voters, ensuring they&nbsp;are complete and up-to-date. Ask colleagues and members&nbsp;to re-check their details &#8211;&nbsp;they may well have changed since the last election.&nbsp;<\/p>\n<p><strong>Are email addresses available?<\/strong><\/p>\n<p>Digital communication is fast and saves money &#8211;&nbsp;especially when combined&nbsp;with <a href=\"\/cast-vote-online\">online voting<\/a>. Online elections are&nbsp;particularly useful because election progress, projections and <a href=\"\/increase-voter-turnout\/voting-reminders\">voting reminders<\/a>&nbsp;can be sent quickly and comfortably&nbsp;via email. This increases&nbsp;<a href=\"\/increase-voter-turnout\">voter turnout<\/a> in your organization&#8217;s election.<\/p>\n<p>Start&nbsp;a test dispatch to all email addresses before the actual election. This way&nbsp;you can easily check which email addresses aren&#8217;t valid anymore.&nbsp;<\/p>\n<p><strong>Is the electoral roll usefully structured?<\/strong><\/p>\n<p>Before the election, you as an election organizer or head of the election committee should check the electoral roll based on the following categories: does the electoral roll include last names, first names and addresses? You should think about&nbsp;what kind of information might be useful for your organization as well. Look to the future&nbsp;and include new categories like social media accounts.&nbsp;<\/p>\n<p><strong>Here are some free electoral roll templates&nbsp;to download<\/strong><\/p>\n<div><a href=\"\/sites\/default\/files\/Basic_Elcetoral_Roll_Com.pdf\">Basic: a simple electoral roll (PDF)<\/a><br \/>\n<a href=\"\/sites\/default\/files\/Advanced_Electoral_Roll.pdf\">Advanced: a more detailed&nbsp;electoral roll&nbsp;(PDF)<\/a><br \/>\n<a href=\"\/sites\/default\/files\/Professional_Electoral_Roll.pdf\">Professional: a highly detailed electoral roll (PDF)<\/a><\/div>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-ltymg7xp-b78053bb5458bc6df78350d079a20a72 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>New entries and former voters in the electoral roll<\/h2>\n<p>Including former employees or members in your database can lead to unnecessary costs. Just think about the costs involved in sending election information and ballots by mail. To avoid this scenario&nbsp;it&#8217;s useful to clean up your&nbsp;electoral roll so as only to include&nbsp;eligible voters in your next election.&nbsp;<\/p>\n<p>New entries might not even be in the database or&nbsp;relevant distribution lists. An eye for&nbsp;detail is necessary or election communications won&#8217;t reach&nbsp;new voters. Additionally, don&#8217;t forget your <a href=\"\/election-administration\/candidates\">candidates<\/a> \u2013 in most cases they&#8217;re&nbsp;eligible voters as well and are often overlooked on the electoral roll&nbsp;because they are standing for election.&nbsp;<\/p>\n<\/div><\/section><br \/>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-ltzjiloq-ca07d89252e665da6549c35602240f27\">\n.av_promobox.av-ltzjiloq-ca07d89252e665da6549c35602240f27{\ncolor:#000000;\nbackground:#e8f8f8;\nborder-color:#ededed;\n}\n<\/style>\n<div  class='av_promobox av-ltzjiloq-ca07d89252e665da6549c35602240f27 avia-button-no'><div class='avia-promocontent'><p>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-46677 size-thumbnail\" src=\"https:\/\/www.polyas.de\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-80x80.png\" alt=\"\" width=\"80\" height=\"80\" srcset=\"https:\/\/www.polyas.com\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-80x80.png 80w, https:\/\/www.polyas.com\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-36x36.png 36w\" sizes=\"auto, (max-width: 80px) 100vw, 80px\" \/><br \/>\n<strong><\/p>\n<p><strong>POLYAS-Tip: POLYAS&#8217; online voting system allows&nbsp;y<\/strong>ou to easily&nbsp;segment your voters in the digital electoral roll and&nbsp;check who has already cast their vote. <a href=\"\/request-demo\">Request a non-binding quote from our digital elections experts.&nbsp;<\/a><\/p>\n<p><\/strong><\/p>\n<\/div><\/div><br \/>\n       <section  class='av_textblock_section av-wz0wl4-34aab32a2d0f1ae4906b93362ed1f18e '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Election administration is quality assurance<\/h2>\n<p><a href=\"https:\/\/configure.polyas.com\/\" target=\"_blank\">https:\/\/configure.polyas.com\/<\/a><\/p>\n<p>Updating the database or members directory can require&nbsp;a lot of time&nbsp;and effort&nbsp;by asking and phoning individuals for their details. Digital services, like a test email, can streamline&nbsp;your quality assurance. Use as many digital applications as possible to increase the quality of your data.<\/p>\n<p>High data quality will save you in the long run&nbsp;\u2013 you&#8217;ll save on&nbsp;<a href=\"\/election-administration\/election-spending\">election spending<\/a> and communications with voters will&nbsp;reach&nbsp;the right people.<\/p>\n<p><strong>Free access to the election is a requirement in&nbsp;every democratic system \u2013 access shouldn&#8217;t be compromised&nbsp;because of missing or misguided communication.&nbsp;<\/strong><\/p>\n<p><a class=\"ga-event-btn-cta--ct-content2 btn btn-primary\" href=\"https:\/\/configure.polyas.com\/#\/\" target=\"_blank\">Start your free test now &gt;<\/a><\/p>\n<\/div><\/section><\/p><\/div> <div  class='flex_column av-1nz9rg8-75c54a224fb808df4d271da46d3d88ea av_one_third  avia-builder-el-6  el_after_av_two_third  avia-builder-el-last  flex_column_div  '     ><p>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-lu9i2vcx-f98b442447e01de64a594721f37db094\">\n#top .hr.hr-invisible.av-lu9i2vcx-f98b442447e01de64a594721f37db094{\nheight:50px;\n}\n<\/style>\n<div  class='hr av-lu9i2vcx-f98b442447e01de64a594721f37db094 hr-invisible  avia-builder-el-7  el_before_av_textblock  avia-builder-el-first '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div><br \/>\n<section  class='av_textblock_section av-ltym5gx4-4b5d2bf9f8cb84828b4c30d830082a87 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock cnt2_sidemenu1'  itemprop=\"text\" ><h3><strong>Topics<\/strong><\/h3>\n<ul>\n<li><a href=\"\/election-administration\">Election Administration<\/a><\/li>\n<li><a href=\"\/election-administration\/calendar\">Election Administration: Election Calendar<\/a><\/li>\n<li><a href=\"\/election-administration\/voting-procedure\">Election Administration: Voting Procedure<\/a><\/li>\n<li><a href=\"\/election-administration\/election-spending\">Election Administration: Election Spending<\/a><\/li>\n<li><a href=\"\/election-administration\/candidates\">Election Administration: Election Candidates<\/a><\/li>\n<li><a href=\"\/election-administration\/risks\">Election Administration: Risks in Elections<\/a><\/li>\n<li><a href=\"\/election-administration\/stakeholder\">Election Administration: Involve Stakeholders<\/a><\/li>\n<li><a href=\"\/election-administration\/legal\">Election Administration: Legal Requirements<\/a><\/li>\n<li><a href=\"\/election-administration\/vote-count-proportional-representation\">Vote Counting in Proportional Representation<\/a><\/li>\n<li><a href=\"\/election-administration\/vote-count-majority-vote\">Vote Counting in a Majority Vote System<\/a><\/li>\n<\/ul>\n<\/div><\/section><br \/>\n<div  class='hr av-13shxaw-70ecde758ef09bd32c279342ccec690e hr-default  avia-builder-el-9  el_after_av_textblock  el_before_av_textblock '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div><br \/>\n<section  class='av_textblock_section av-lu9idg7z-bf603fd1ba39051b13a329fc88d83331 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock cnt2_sidemenu2'  itemprop=\"text\" ><h3><strong>Further information<\/strong><\/h3>\n<ul>\n<li><a href=\"\/increase-voter-turnout\">How to Increase Voter Turnout in your Election<\/a><\/li>\n<li><a href=\"\/election-glossary\">POLYAS Election Glossary<\/a><\/li>\n<\/ul>\n<\/div><\/section><\/p>\n<p><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":75,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"content-type":"","footnotes":""},"categories":[9568],"tags":[],"class_list":["post-41734","page","type-page","status-publish","hentry","category-allgemein-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v25.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Electoral Roll - download free templates<\/title>\n<meta name=\"description\" content=\"Verify your electoral roll to effectively reach your voters. 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