{"id":42613,"date":"2023-06-28T11:10:08","date_gmt":"2023-06-28T09:10:08","guid":{"rendered":"https:\/\/www2.polyas.de\/ct_content_page_2\/u-da"},"modified":"2024-04-29T23:01:03","modified_gmt":"2024-04-29T21:01:03","slug":"u-da","status":"publish","type":"page","link":"https:\/\/www.polyas.com\/universities\/university-elections\/case-studies\/u-da","title":{"rendered":"Darmstadt University of Applied Sciences Digitizes University Elections and the Entire Electoral Office"},"content":{"rendered":"<div  class='flex_column av-2h0g7x4-de4ae1467e542757120a2c90fb2718d7 av_two_third  avia-builder-el-0  el_before_av_one_third  avia-builder-el-first  first flex_column_div  '     ><p>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-1aizrzs-b143f7ad940f2c786a147d09cc4eada4\">\n.avia-image-container.av-1aizrzs-b143f7ad940f2c786a147d09cc4eada4 img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-1aizrzs-b143f7ad940f2c786a147d09cc4eada4 .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-1aizrzs-b143f7ad940f2c786a147d09cc4eada4 av-styling- avia-align-center  avia-builder-el-1  el_before_av_textblock  avia-builder-el-first '   itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" fetchpriority=\"high\" class='wp-image- avia-img-lazy-loading-not- avia_image ' src=\"https:\/\/www.polyas.de\/wp-content\/uploads\/2023\/06\/Hochschule-Darmstadt-Erfahrungsbericht-POLYAS_0.png\" alt='' title=''   itemprop=\"thumbnailUrl\"  \/><\/div><\/div><\/div><br \/>\n<section  class='av_textblock_section av-ltsofnzg-e00b2b2a0be9be2e3c09c71bd36eb6b0 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h1>Darmstadt University of Applied Sciences Digitizes University Elections and the Entire Electoral Office<\/h1>\n<p>Shorter preparation times combined with the option of longer voting periods and a higher voter turnout are just two of the many advantages that <a href=\"https:\/\/h-da.de\/en\/\" target=\"_blank\">Darmstadt University of Applied Sciences<\/a> sees in a digital university election. Prompted by the COVID restrictions imposed on physical contact during the lockdown, the university began digitizing both its elections and its entire electoral office in the winter semester of 2020\u201321. A step they\u2019ve been very glad they took ever since.<\/p>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-ltymfqmc-a7e66dfd12d3c3a0f73a2f3629a0358f '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Setting up the third online university election without any hassle<\/h2>\n<p>The elections at Darmstadt University of Applied Sciences in the 2020\u201321 winter semester were suddenly placed in jeopardy when the corona virus hit Germany.&nbsp;<em>&#8220;Being thrown in at the deep end at the time, we decided to take a rather pragmatic approach. After all, we only had three months left to organize it,\u201d<\/em> explains Christine Willems, Acting Head of the Electoral Office of Darmstadt University of Applied Sciences. Taking the helm, she embarked on this project in cooperation with IT and the Students\u2019 Union (AStA). Initially supervised by POLYAS Election Management, she is now using POLYAS Self Service on her own to create a large part of her third online election in 2023.<\/p>\n<blockquote>\n<p><em>\u201cI\u2019ve gained a lot of confidence by trying it out for myself, even though I\u2019m not really what you\u2019d call tech-savvy. I can only recommend just doing it, copying a project and trying your hand with the ballot variations. I\u2019ve found it relatively straightforward.\u201d<\/em>&nbsp; Christine Willems, Acting Head of the Electoral Office at Darmstadt University of Applied Sciences<\/p>\n<\/blockquote>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-ltymg7xp-b78053bb5458bc6df78350d079a20a72 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Darmstadt University of Applied Sciences has full confidence in all POLYAS products<\/h2>\n<p>In 2023, Darmstadt University of Applied Sciences is voting online for the third time. In total, there are about 17,000 eligible voters (93% students, 7% employees, i.e. staff and professors). The university elections for students take place every year, and the major elections every two years \u2013 in which employees also vote.<\/p>\n<p>The four university bodies are elected on a total of 65 ballot papers: senate, departmental councils, student councils and the student parliament (Stupa). Darmstadt University of Applied Sciences was able to set this up in <a href=\"\/online-voting\/benefits-online-voting\">POLYAS Online Voting<\/a>&nbsp;using the <a href=\"https:\/\/community.polyas.com\/english\/kb\/articles\/181-setting-up-voter-groups\" target=\"_blank\">Voter Groups feature<\/a>. In addition to&nbsp;Online Voting, the University of Applied Sciences has made use of the <a href=\"\/nomination-platform\/how-it-works\">Online Nomination<\/a> option that allows students to submit nominations in advance, and <a href=\"\/live-voting\/advantages\">Live Voting<\/a>, as was the case for the President election in 2022.<\/p>\n<p>According to Christine Willems, what the University\u2019s Students\u2019 Union appreciates most about online nomination is the following:<\/p>\n<ul>\n<li>It <strong>complies with data protection<\/strong> regulations while also being <strong>transparent<\/strong>, as no lists are publicly available, but nominations can be viewed by authorized persons.<\/li>\n<li>There\u2019s <strong>no need to handwrite ballot papers<\/strong> any more.<\/li>\n<li>It\u2019s accessible to students <strong>anytime, anywhere<\/strong>.<\/li>\n<li>It eliminates any risk of forged <strong>supporter signatures<\/strong> or being entered in the <strong>wrong list.<\/strong><\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.polyas.com\/nomination-platform\/advantages\">Read more about the advantages of Online Nomination &gt;<\/a><\/p>\n<\/div><\/section><br \/>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-ltzjiloq-ca07d89252e665da6549c35602240f27\">\n.av_promobox.av-ltzjiloq-ca07d89252e665da6549c35602240f27{\ncolor:#000000;\nbackground:#e8f8f8;\nborder-color:#ededed;\n}\n<\/style>\n<div  class='av_promobox av-ltzjiloq-ca07d89252e665da6549c35602240f27 avia-button-no'><div class='avia-promocontent'><p>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-46677 size-thumbnail\" src=\"https:\/\/www.polyas.de\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-80x80.png\" alt=\"\" width=\"80\" height=\"80\" srcset=\"https:\/\/www.polyas.com\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-80x80.png 80w, https:\/\/www.polyas.com\/wp-content\/uploads\/2024\/03\/Bildschirmfoto-2024-03-20-um-09.15.04-36x36.png 36w\" sizes=\"auto, (max-width: 80px) 100vw, 80px\" \/><br \/>\n<strong><\/p>\n<p><strong>POLYAS tip:<\/strong>&nbsp;Digitize your university elections with POLYAS and&nbsp;<a href=\"\/universities\/university-elections\/online\">reap the advantages of a digital university election<\/a>.<\/p>\n<p><\/strong><\/p>\n<\/div><\/div><br \/>\n       <section  class='av_textblock_section av-wz0wl4-34aab32a2d0f1ae4906b93362ed1f18e '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Good communication is vital for acceptance of online elections<\/h2>\n<p>Communication within the university played a key role in launching online voting, says Christine Willems:<\/p>\n<p><em>\u201cIn my experience, good communication promotes acceptance \u2013 plus it\u2019s essential to get everyone on board, have good project management and create good project documentation.\u201d<\/em><\/p>\n<p>In close cooperation with the Students\u2019 Union (AStA) of Darmstadt University of Applied Sciences, she held talks with various stakeholders within the university, developed <strong>marketing materials<\/strong> and ultimately digitized the entire electoral office. In her opinion, this approach has gone a long way towards making the digital election a success \u2013 including increasing voter turnout from 13% to as much as 25%. This success is also due to longer voting periods made possible by the digitization of voting and automated counting.<\/p>\n<p>In addition to a digital electoral register that has been in place for some time, the online election expedited the creation of an <a href=\"https:\/\/h-da.de\/organisation\/hochschulwahlen\" target=\"_blank\"><strong>election website<\/strong><\/a>. Darmstadt University of Applied Sciences uses this website to post materials and information related to the university election, such as a video <strong>of a live stream event.<\/strong> An email box has also been set up for queries and issues, which students can use to get help within 24 hours.<\/p>\n<p>Students and the election officers are more than satisfied with the results, so an online election can be expected again next year. Christine Willems from Darmstadt University of Applied Sciences offers the following advice to other universities:<\/p>\n<p><em>\u201cDon\u2019t be afraid to digitize your university election \u2013 I promise you, you don\u2019t have to be an IT expert to vote online with POLYAS.\u201d<\/em><\/p>\n<\/div><\/section><\/p><\/div> <div  class='flex_column av-1nz9rg8-75c54a224fb808df4d271da46d3d88ea av_one_third  avia-builder-el-6  el_after_av_two_third  avia-builder-el-last  flex_column_div  '     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-lu9i2vcx-f98b442447e01de64a594721f37db094\">\n#top .hr.hr-invisible.av-lu9i2vcx-f98b442447e01de64a594721f37db094{\nheight:50px;\n}\n<\/style>\n<div  class='hr av-lu9i2vcx-f98b442447e01de64a594721f37db094 hr-invisible'><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n<p><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"content-type":"","footnotes":""},"categories":[],"tags":[],"class_list":["post-42613","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v25.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Darmstadt University of Applied Sciences Digitizes University Elections and the Entire Electoral Office<\/title>\n<meta name=\"description\" content=\"Communication and collaboration ensure the acceptance and success of online elections at Darmstadt University of Applied Sciences. 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